Information for Academic Staff
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Getting your Network User Account Library Induction Sessions for your Students |
Joining the Library
If you are a new member of academic staff, please fill in a staff registration form (available from the library or you can download one here in Word format). Please return it to the library, together with a passport size photograph. You will be issued with a library card which must be produced whenever you wish to borrow. You can use and borrow from any of the St Martin’s College libraries, at Ambleside, Carlisle or Lancaster.
If you are based at Barrow, Whitehaven or London, please complete a staff registration form and send it to the library at Ambleside, Carlisle or Lancaster with a passport size photograph, and we will send you your library card. If you are based at Barrow or Whitehaven, you are also entitled to join the hospital’s Education Centre Library. Staff based in London can join the Tower Hamlets Schools Library Service.
If you are an Honorary or Visiting Research Fellow, you have full borrowing rights for the duration of your membership with St Martin’s College. You must provide a completed registration form for honorary and visiting research fellows (available from the library or you can download one in Word format here). This must be signed by you and by the Dean of your Faculty. You will need to provide a passport size photograph. Your borrowing entitlement is the same as for other academic staff. If you wish to request interlibrary loans this should be done through an internal requisition from your department or by personally paying the full cost. You will not be eligible for Sconul Research Extra membership.
Getting your Network User Account
To obtain a network user account, please complete a New User Account Creation form (Word document). Print it out, have it authorised by your line manager and hand it in at your local helpdesk.
Getting to Know the Library
When you first start at St Martin’s, please contact the appropriate member of your Faculty Liaison Team to arrange an appointment:
| Faculty | Ambleside | Carlisle | Lancaster |
|---|---|---|---|
| AHSS |
or |
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| Education |
or |
or |
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| Health | - |
or |
or |
You will be shown around the library and informed about the library’s services and resources.
If you are based at Barrow, Whitehaven or London, please ask in your local library.
LIS Website
Please take a while to familiarise yourself with the LIS website. From it, you can access the library catalogue, find information about the resources and services the library offers, find contact details and a host of other helpful information for you and your students. You may find it useful to start at the page giving you information about the resources for your subject.
Faculty Liaison Teams
The library has a Liaison Team for each Faculty. Each School, Division and Directorate has its own library subject contact who is a member of the relevant Liaison Team. Please get in touch with your subject contact regarding any library matters.
Partnership Agreements
The library and the Faculties are currently developing Partnership Agreements, which will be revised annually. The Agreements will appear on the library website as they are finalised. They will ensure a reciprocal exchange of information, enabling the library to best meet the needs of the Faculty. If you are a new member of staff, please take a while to familiarise yourself with your Partnership Agreement.
Library Induction Sessions for your Students
Library staff give talks and tours to new students to introduce them to the library at the beginning of their courses and offer talks and hands-on training sessions on eResources.. Please contact a member of your Faculty Liaison Team based in your site library to arrange a session for your students.
Books, AV and Teaching Practice Resources
Please look at the Information about the Resources page for information about the collections in the Ambleside, Carlisle and Lancaster libraries.
You can access the library catalogue in the library or you can access the web catalogue, from home as well as work. If the item you want is on loan or copies are only available in another College library, you can request it yourself using the library catalogue.
The My Account facility allows you to see what items you have on loan and to renew them. You can also access it to check your reservations and interlibrary loans.
Ordering Books and Resources
The library's Collection Management Policy will give you information on funding for library materials, ordering procedures, new courses, our stock editing policy and electronic access. Please familiarise yourself with the spending target dates in the policy.
To order items other than journals, please use the electronic Library Purchase Suggestion form - please contact Helen Jones on 01524-384251 (internal ext. 4251) for information. Your order will be automatically sent to your Division/School Library representative for authorisation. Why not save this link in your Favourites or to your Desktop so it's handy?
If you want to check whether titles are in print or their bibliographic details, we recommend you try the Amazon website.
Reading Lists and TalisList
The library aims to stock copies of all books on reading lists, where possible. We are trying to build up a collection of reading lists and course handbooks so that we can be more aware of the needs of students on the different courses. Teaching staff are asked to supply their subject contact with a copy of all the reading lists which they give out to students, indicating the key texts so that multiple copies may be purchased as required and/or loan periods adjusted. Annual Evaluatory Reports frequently comment on the availability of key texts in the library.
Using a system called TalisList, reading lists can be put on the library website, linking directly to the catalogue. If you would like your reading lists to be made available in this way, please complete a TalisList application form and forward it to your subject contact. To edit your TalisLists once they have been created, you will need a username and password - please complete a username request form. Click here for further information on TalisLists including how to edit them and embed them in your Blackboard modules.
Journals
Please look at the Journals page for information on journals in the Ambleside, Carlisle and Lancaster libraries.
The Library's Collection Management Policy will give you information on how journal subscriptions are funded. Subscriptions to print journals are reviewed annually. Staff wishing to cancel subscriptions or suggest new titles for purchase should submit this information to their library liaison contact via their Head of Division/School, by 31 August each year.
eResources
You can access eResources, such as indexes to journals and the full text of some journals and reports. The eResources page gives you an alphabetical list of the eResources, plus links to pages grouping the resources by subject.
You will need an Athens username and password to access many of the eResources. Please contact your site library to request one.
Please get in touch with your library subject contact if you want advice on using the eResources, or would like to make an appointment for an individual training session.
Please look at the Library's Collection Management Policy for information on the library's electronic access policy.
Reference managing software
The Library subscribes to RefWorks. This enables you to create your own personal library of references, gathering together useful references from online databases and other resources. References can often be exported directly from the databases. These references can then be included into Word documents, allowing the automatic creation of in-text citations and bibliographies, formatted to match a range of different referencing styles. You will need to login and create a new user account with your Athens username to use this service.
Please click on How to use Refworks
for a guide on getting started.
Interlibrary Loans
Please look at the Interlibrary Loans page for information.
Access to Other Libraries
Please look at the Other Libraries page for information on various reciprocal schemes which allow you and your students to access other libraries. The SCONUL Research Extra scheme allows you to join and borrow from other participating libraries, including Lancaster University Library. Honorary or Visiting Research Fellows are not eligible to use this scheme.
Please look at Inspire's web site for information on accessing and using the British Library.
Useful Web Sites
Library staff maintain subject lists of useful websites. Please let Liz Mailer know if you would like to suggest any new ones or if you discover any dead links.
If you feel your use of the internet is not as effective as it might be, try one of the Intute Internet Tutorials.
The Intute subject gateways are useful for quickly finding evaluated web sites on a topic.
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Blackboard and Copyright
Please look at the page on Copyright and Blackboard for important information on using items on your Blackboard site, including a letter template you can use to request copyright permission from a publisher.
Access to the Computers
Please contact your site Computing Services Helpdesk to request your login name and password. Please look at the Using the Computers pages for more information.